Renown Software
Subcontractor Time
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Do your Subcontractors complete Timecards and Expense Claims to post costs to Project, and then later submit AP Vouchers for their Services?  Do you have long delays waiting for Subcontractors to submit their Invoices? Does this cause delays in your ability to on-charge your clients and recoup costs? Do you have reconciliation nightmares matching the Timecards and Expense Claims against the AP Vouchers? If you answered yes to any of these questions, Renown’s Subcontractor's Time to AP module can take the pain away. 

Renown’s Time to AP Module is a simple function that allows the selection of any number of Timecards or Expense Claims and then builds an AP Voucher based on the selected costs.  A copy of the AP Voucher can be printed or e-mailed to the Subcontract Supplier.  There is no reconciliation required as the AP Voucher was generated from the source Time and Expense records.  The delays are removed by sending the supplier a copy of their invoice.  Save time and frustration in managing Subcontractor services and invoices.

  Define filter criteria to determine which Timecards and/or Expense Claims to Load.
  From the loaded records select which ones to include in the AP Batch to be created
  Define which documents you wish to Print, E-mail or Both
  Define if the Voucher will be set to Hold Payment
  Define the level of consolidation required in the AP Batch generation
  Generate the AP Batches and Documents based on the selected consolidation level



Filter Criteria and Grid Load
Define filter criteria for the Timecard or Expense Claim documents you require.  Select documents in defined Date Rage or Fiscal Period.  Select filters based on Project Employee, Employee Manager, Employee Type, Subcontract Vendor, Vendor Class and more.  

Select documents for migration to AP Vouchers
In the documents grid you can select which documents you wish to include in the Batch creation.  You can specify the actions you desire for created Voucher. You can elect to; Print and/or E-mail the Voucher, Place the Voucher on Payment Hold, change the Terms and set the Invoice Date.

Define the Batch Consolidation Level
It is possible to define one of three consolidation levels.
 None              No consolidation will be performed.  A Voucher will be created for each distinct Timecard or Expense document that is selected.  Each Voucher will have only one line.
 Vendor  All Timecards and Expense Claims for the same Vendor will be consolidated into a single AP Voucher.  A separate line will be defined in the Voucher for each Timecard or Expense Claim consolidated into the Voucher. If you have multiple Subcontract Employees from the same Agency this is probably the best option.
 Employee  All Timecards and Expense Claims for the same Employee record will be consolidated into a single AP Voucher.  A separate line will be defined in the Voucher for each Timecard or Expense Claim consolidated into the Voucher. If multiple Employees are linked to the same Vendor (Subcontract Agency) that Vendor will receive multiple Vouchers.